How to Handle Sets of Records Easily. Visual Basic for Applications or VBA is an important event driven programming language. Visual Basic for Applications is perfect for developing specific applications, whether these are office resources, graphics programs, file sorting programs, or any other kind of Windows- based software programs. Today we look at the useful and frequently used Recordset function, in this intermediate level tutorial. You require a basic level of familiarity with Microsoft Access. If you’re new to them, you should first do this introductory course to Microsoft Access. ![]() These records could be the result of a query or the contents of an individual table. Modifying the information stored in record sets does not affect the corresponding information contained in the actual database tables. Recordsets are widely employed as an integral part of database programming which includes Visual Basic for Applications. Note that recordset is a blank table which is fully customizable with infinite rows and columns. These include whatever information a computer’s database returns, no matter how small or large. Good databases have the ability to generate and display recordsets. You can learn more about managing databases in Excel in this course. Microsoft Office Access, a database, permits you to use VBA to create applications in Access. VBA is usually used to automate repetitive tasks in MS Office applications. MS Access is a relational database system generally used for smaller databases. A select query retrieves data from a database table. A recordset reads the content returned by the query. Here we look at a program to create a table and view its content using a select query. You can take this course from Udemy to learn more about using VBA with MS Access. Example 1: How to use recordset in a query. Sub use. Recordset(). Dim str. SQL1 As String. Dim dbs. 1 As Database.
Dim rst. 1 As Recordset. Dim tmp. Str As String. Set dbs = Current. Db. tmp. Str = . Use SQL select command to the query the customer’s table. Open the recordset using the query. Loop through the recordset and display the records till the end of the recordset. In the end, close the database and the recordset objects. Example 2: VBA Recordset to run a select Query. Private Sub run. Select. Query(). Dim db. 1 As Database. ![]() How To Create ADO Disconnected Recordsets in VBA/C++/Java Email Print; This.getItem(v0).getValue(); // Disconnect recordset. Rs1.putActiveConnection(null); // Update value in recordset. Dim rcrd. Se. 1t As Recordset. Dim str. SQL1 As String. Dim Xcntr. 1As Integer. Set db. 1 = Current. Db. str. SQL1 = . A new table is created. Insert SQl command is used to insert records in the table. The recordset is opened and we move to the first record in the recordset. Display each record in the recordset until we reach the last record of the recordset. In the end we close both the recordset object and the database object. ![]() ![]() Microsoft Access / VBA Forums on Bytes. I am trying to update a table in Access 2003 using ADO. I am closing the recordset after each addition and and setting it = Nothing. Example 3: Program to Set the Value of a Specific Record. Dim sql. Str. 1 As String. Dim rst. 1 As Recordset. Dim dbs. 1 As Database. Set dbs. 1 = Current. Db. s. QLString = . A new table is created using the Do. Cmd. Run. SQL command. Three records are inserted into the table. A recordset is created by querying the table for allits records. We move through the record set to the record number 3 and update the “F. Press “F5” Functional key to run the subroutine. Create a recordset by querying the customer’s table. Move to the first record of the recordset. Loop through the recordset by incrementing recordset position and search for “Dyna” in the first name column. This course on using VBA with Microsoft Access has many more examples you may want to try out. Example 5: How to copy from a recordset into a Table. Sub Recordset. Example(). Dim db. Test. 1 as Database. Dim rs. Recordset. Recordset. Dim sql. Statement. 1 as String. Set db. Test. 1 = Open. Database(. Open the recordset object read the records and inserts the values into the database table. This operation terminates reaching the end of the recordset. In the end close the database and recordset objects. Example 6: How to Use VBA to Import Data From Excel Into Access. Sub import. Excel. Data(). Dim xl. App As Excel. Application. Dim xl. Bk As Excel. Workbook. Dim xl. Sht As Excel. Worksheet. Dim db. Rst. 1 As Recordset. Dim dbs. 1 As Database. Dim SQLStr. As String. Set dbs. 1 = Current. Db. Set xl. App = Excel. Application. Set xl. Bk = xl. App. Workbooks. Open(. Also, we declare the variables dbrst. Use Do. Cmd. Run. SQL to execute an SQL command. We get values from the Excel workbook, save them to your table and update the records. In the end always remember to close the database and recordset objects. If you’d like a more hands on approach, you can check out this course on MS Access. Hope you had fun learning the Recordset function. Programming is best learnt by creating your own programs. Go through the examples above and play with the code. Once you’re ready to move it up to the next level, you can take this advanced VBA course for Microsoft Access by Simon Sez. It has a lot more juice and tips to make your work with MS Access so much more easier!
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